An Unusual Grant Scenario

I was hired recently by an organization to write a grant for a program they developed over a year ago. They applied for this same grant last year, but they were not successful.  The design section scored very well, but the needs section, management plan, and evaluation section did not score well.  In fact, those sections were scored very poorly.

My interest was piqued as I reviewed the readers’ comments.  Why?  Because this was an unusual scenario.

The most typical scenario when a grant is not funded is to see high scores for need, low scores for evaluation, and moderate scores for design.  Why is this?

Most applicants score high on need because they know their needs well. They have gathered their data and they really know why they want and need the grant.  Most applicants score low on evaluation because most people don’t know much about evaluation. It’s like the grant world’s second cousin.  Everybody knows there is an important connection to it, but not many have taken the time to really get to know it.

Scoring well on design, but poorly on everything else means that they know what they want to do, but they are unclear on why (needs section) and how (management plan). Or maybe they are clear on those things but they don’t know how to express it well.  In reality, it doesn’t matter.  If you can’t make it clear to the readers, you won’t be funded.

The good news is that I can help these folks.  They have an excellent, clear view of what they want to do.  They really do know how to do it; they just need help with expressing it in writing.  A needs section is easy to write if there’s a lot of available data (and there is).  As for evaluation, I’m a professional evaluator as well as a grant writer (did you know that?) so we’ll nail the evaluation section.

The lesson from this unusual grant scenario is that you must pay attention to all sections of your grant proposal.  All pieces of the puzzle need to fit together well. That requires attention to all sections separately, as well as to the way they connect to each other.

Facing the Blank Page (or, Beginning to Write)

MaryEllen Bergh, our Grant Coach, is a master at helping people move beyond the blocks to success in grant writing. Here are some of her thoughts on getting passed writer’s block and starting to writing process:

Beginning to write is frequently the most difficult part of the writing process. You are looking at that blank page and no words come to you. How can you free your creative mind when you are stuck before you even begin?

The grant deadline is looming…you have done all your research and have copious notes for project design and expected outcomes. You’re ready – really ready – and there is the blank page that says “1 of 40”. You realize that at least 20 minutes has gone by and you haven’t started yet. What can you do when you’re staring at that blank sheet of paper with visions of sugarplums dancing in your head? When this happens to me (oh yes, I have extensive experience in this scenario!), there are several techniques that I use.

One of my favorite strategies (introduced to me by Kelly Stone in Thinking Write) is to visualize the words flowing out of my brain like water, streaming down my arms, through my hands, and onto the keyboard. When I am really seeing those words flowing freely, I like to begin with the “story”. Who is my client (or “who are we?” if you are writing for your organization) and what makes them unique?

Next, I take a few moments to visualize the proposed program. What will the design look like…feel like…what activities do I see? If I am not able to easily visualize the design, I sometimes draw a graphic that helps me clarify the big picture. Now I am moving through the next section. As this is one of several drafts, these first pages may look entirely different when finalized; however, this process always gets me “unstuck” and provides the motivation and focus to get started.

Remember to celebrate the creativity that is takes to make the blank page come to life!

Published by Creative Resources & Research http://grantgoddess.com

Facing the Blank Page (or, Beginning to Write)

MaryEllen Bergh, our Grant Coach, is a master at helping people move beyond the blocks to success in grant writing. Here are some of her thoughts on getting passed writer’s block and starting to writing process:

Beginning to write is frequently the most difficult part of the writing process. You are looking at that blank page and no words come to you. How can you free your creative mind when you are stuck before you even begin?

The grant deadline is looming…you have done all your research and have copious notes for project design and expected outcomes. You’re ready – really ready – and there is the blank page that says “1 of 40”. You realize that at least 20 minutes has gone by and you haven’t started yet. What can you do when you’re staring at that blank sheet of paper with visions of sugarplums dancing in your head? When this happens to me (oh yes, I have extensive experience in this scenario!), there are several techniques that I use.

One of my favorite strategies (introduced to me by Kelly Stone in Thinking Write) is to visualize the words flowing out of my brain like water, streaming down my arms, through my hands, and onto the keyboard. When I am really seeing those words flowing freely, I like to begin with the “story”. Who is my client (or “who are we?” if you are writing for your organization) and what makes them unique?

Next, I take a few moments to visualize the proposed program. What will the design look like…feel like…what activities do I see? If I am not able to easily visualize the design, I sometimes draw a graphic that helps me clarify the big picture. Now I am moving through the next section. As this is one of several drafts, these first pages may look entirely different when finalized; however, this process always gets me “unstuck” and provides the motivation and focus to get started.

Remember to celebrate the creativity that is takes to make the blank page come to life!

How Can the Grant You Just Finished Help Make You a Better Writer?

The minutes and hours (and sometimes days) after a big grant deadline are typically filled with relief, rest, cleaning up reference resources, and putting life back in order before you get started on the next grant and do it all over again. What is often missing, though, is something that can really make a big difference for improving your grant writing in the future.

What is it?  Reflection.

Take some time after your next grant is submitted and ask yourself the following questions:

  • What went particularly well in this process?  Is it something that normally goes well, or was this different?  If it was a pleasant surprise, is there some way to modify your process to repeat this circumstance so it does happen again?
  • What didn’t go so well in the grant writing process? What was the cause of this issue?  Is there something you can change to prevent it from happening again?

Writing down your answers to these questions (something like a journal) can be very helpful.  If you work with a team, addressing these questions individually and then coming together as a group to discuss them can also be very helpful.

Another suggestion is to pick up a copy of the grant you just submitted a week or two later.  Read it with the scoring criteria or scoring rubric at your side.  Make notes about what you improve. Make those notes general enough to apply to any grant you may write in the future, but also note the examples from this grant so it will be a good reminder for you as your review your notes later.

There are many ways to reflect on your work, but the act of reflection is critical if you want to continue to improve as a writer. It is worth the time.  In fact, if your livelihood depends on grant writing, you really can’t afford not to.

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Published by Creative Resources & Research http://grantgoddess.com

How Can the Grant You Just Finished Help Make You a Better Writer?

The minutes and hours (and sometimes days) after a big grant deadline are typically filled with relief, rest, cleaning up reference resources, and putting life back in order before you get started on the next grant and do it all over again. What is often missing, though, is something that can really make a big difference for improving your grant writing in the future.

What is it?  Reflection.

Take some time after your next grant is submitted and ask yourself the following questions:

  • What went particularly well in this process?  Is it something that normally goes well, or was this different?  If it was a pleasant surprise, is there some way to modify your process to repeat this circumstance so it does happen again?
  • What didn’t go so well in the grant writing process? What was the cause of this issue?  Is there something you can change to prevent it from happening again?

Writing down your answers to these questions (something like a journal) can be very helpful.  If you work with a team, addressing these questions individually and then coming together as a group to discuss them can also be very helpful.

Another suggestion is to pick up a copy of the grant you just submitted a week or two later.  Read it with the scoring criteria or scoring rubric at your side.  Make notes about what you improve. Make those notes general enough to apply to any grant you may write in the future, but also note the examples from this grant so it will be a good reminder for you as your review your notes later.

There are many ways to reflect on your work, but the act of reflection is critical if you want to continue to improve as a writer. It is worth the time.  In fact, if your livelihood depends on grant writing, you really can’t afford not to.

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Lessons from Reviewing Grants

Non-Profit Consultant Derek Link shares the value of his experience as a grant reader:

Probably the most beneficial thing I’ve ever done as a grant writer is to volunteer to read and score grants. I highly recommend this strategy for anyone who wants to learn how to write a grant. Where else can you be educated, bored, entertained, aggravated, pampered, and condescended to all in one week?

I’ve been invited to read grants by state and federal government agencies. These agencies brought a group of us all together in one place – usually a hotel – and we’d be put up in rooms and given a stipend to cover our costs.

To read the grants we were given group training and organized into “triads”, groups of three as you may guess. One person with previous experience was elevated as the leader of the triad and usually had a larger room with a little dining area or a couch and chairs. This person organized the triad’s reading, hosted the scoring reviews, picked up and dropped off proposals and scoring forms, and generally attempted to ensure that the group accomplished what it was supposed to accomplish; namely, read and score a certain number of grants over a period of days.

Here are a few of the many reasons this experience is so instructive:

  1. You are given detailed training by the agency staff on the important points of the grant program. This is useful if you ever want to submit a grant to that program;
  2. The process entails carefully scoring proposals according to the agency criteria, then comparing your scores to the other members of the triad. Usually there is a predetermined tolerance for score meaning all scores must be within a specified range. When a score falls outside the range, the triad must “discuss” why a certain score was given and make adjustments to move the scores closer together. This can be horrific if a genetically recalcitrant person is part of your triad – I’ve experienced one or two very long weeks of grant reading with people who were never subsequently included on my Christmas card list;
  3. You get out of town, take a plane ride, meet new people, stay in a nice hotel (usually), and meet government employees (can be fun or fascinating);
  4. You’ll see some truly fabulous writing that may make you feel rather incompetent – and it doesn’t take a Steinbeck to inspire me (although he does);
  5. You’ll also get to see some truly hideous writing that makes you feel better about your own – I even feel better about my serial hacking of grammar (lamented by many would-be English teachers).

In summary, there are more pros than cons to being a grant reader so by all means go and do it if you’re serious about becoming a good grant writer.  In a compressed time and through hands-on experience you’ll get a great education about good grant writing.

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Related Posts:

How to Be a Better Grant Writer (Part 1)

How to be a Better Grant Writer (Part 2)

The Value of Readers’ Comments

Is There a Formula for Grant Writing Success?

Published by Creative Resources & Research http://grantgoddess.com

Lessons from Reviewing Grants

Non-Profit Consultant Derek Link shares the value of his experience as a grant reader:

Probably the most beneficial thing I’ve ever done as a grant writer is to volunteer to read and score grants. I highly recommend this strategy for anyone who wants to learn how to write a grant. Where else can you be educated, bored, entertained, aggravated, pampered, and condescended to all in one week?

I’ve been invited to read grants by state and federal government agencies. These agencies brought a group of us all together in one place – usually a hotel – and we’d be put up in rooms and given a stipend to cover our costs.

To read the grants we were given group training and organized into “triads”, groups of three as you may guess. One person with previous experience was elevated as the leader of the triad and usually had a larger room with a little dining area or a couch and chairs. This person organized the triad’s reading, hosted the scoring reviews, picked up and dropped off proposals and scoring forms, and generally attempted to ensure that the group accomplished what it was supposed to accomplish; namely, read and score a certain number of grants over a period of days.

Here are a few of the many reasons this experience is so instructive:

  1. You are given detailed training by the agency staff on the important points of the grant program. This is useful if you ever want to submit a grant to that program;
  2. The process entails carefully scoring proposals according to the agency criteria, then comparing your scores to the other members of the triad. Usually there is a predetermined tolerance for score meaning all scores must be within a specified range. When a score falls outside the range, the triad must “discuss” why a certain score was given and make adjustments to move the scores closer together. This can be horrific if a genetically recalcitrant person is part of your triad – I’ve experienced one or two very long weeks of grant reading with people who were never subsequently included on my Christmas card list;
  3. You get out of town, take a plane ride, meet new people, stay in a nice hotel (usually), and meet government employees (can be fun or fascinating);
  4. You’ll see some truly fabulous writing that may make you feel rather incompetent – and it doesn’t take a Steinbeck to inspire me (although he does);
  5. You’ll also get to see some truly hideous writing that makes you feel better about your own – I even feel better about my serial hacking of grammar (lamented by many would-be English teachers).

In summary, there are more pros than cons to being a grant reader so by all means go and do it if you’re serious about becoming a good grant writer.  In a compressed time and through hands-on experience you’ll get a great education about good grant writing.

———-

Related Posts:

How to Be a Better Grant Writer (Part 1)

How to be a Better Grant Writer (Part 2)

The Value of Readers’ Comments

Is There a Formula for Grant Writing Success?

Relax….and Tell your Story

Sometimes we talk so much about the technical aspects of grant writing that we forget to stress the most important thing – It’s all about telling your story. It’s the story of where you have been, where you are now, and most importantly, where your organization is going. Your ultimate purpose is to communicate your story in a compelling enough way to convince a funder to invest in you. Even in a large federal competition in which readers are assigning scores to sections of your proposal (sometimes they even assign scores to subsections), it’s still about how clearly you can communicate a compelling story.

I have read grants that were technically quite good, but they lacked any feel of authenticity, any sense of genuine commitment to the cause or vision.  On the other hand, I have also read grants that had many technical issues, but communicated a powerful sense of commitment, competence, and passion for the vision.

Don’t get me wrong. The best scenario is to tell a compelling story within the context of a document that is technically superior, but the primary purpose of communicating your story should always been in the forefront of your mind.

The best grants, like the best in any genre of writing, are the ones that read easily, like a story well told. You are left with a clear understanding of what is being proposed, who is proposing it, and why they are proposing it. Technical prowess helps you use language to bring the story to center stage, but it can’t take the place of having a compelling story to tell.

So relax…..and just tell your story.

Published by Creative Resources & Research http://grantgoddess.com

Relax….and Tell your Story

Sometimes we talk so much about the technical aspects of grant writing that we forget to stress the most important thing – It’s all about telling your story. It’s the story of where you have been, where you are now, and most importantly, where your organization is going. Your ultimate purpose is to communicate your story in a compelling enough way to convince a funder to invest in you. Even in a large federal competition in which readers are assigning scores to sections of your proposal (sometimes they even assign scores to subsections), it’s still about how clearly you can communicate a compelling story.

I have read grants that were technically quite good, but they lacked any feel of authenticity, any sense of genuine commitment to the cause or vision.  On the other hand, I have also read grants that had many technical issues, but communicated a powerful sense of commitment, competence, and passion for the vision.

Don’t get me wrong. The best scenario is to tell a compelling story within the context of a document that is technically superior, but the primary purpose of communicating your story should always been in the forefront of your mind.

The best grants, like the best in any genre of writing, are the ones that read easily, like a story well told. You are left with a clear understanding of what is being proposed, who is proposing it, and why they are proposing it. Technical prowess helps you use language to bring the story to center stage, but it can’t take the place of having a compelling story to tell.

So relax…..and just tell your story.

Stress Relief through Laughter

Whether it’s grant deadline stress (something we know a lot about here!) or the general stress of living, one of the things Grant Coach MaryEllen Bergh recommends is laughter.  Here’s her advice on the topic:

Life can be stressful and, in the current economic climate, we are dealing with challenging and serious concerns – individually and professionally – each and every day. I am here to tell you that there is a remedy that is fun, free and easy to use and it will improve your health, relieve stress, and improve your relationships. What is this magic elixir? It is none other than laughter.

Laughter is contagious! The sound of someone enjoying a good belly laugh infects everyone, even eliciting a tiny smile from the dourest sourpuss within hearing distance. Laughter makes you feel good and that good feeling stays with you even after you quit laughing – for up to 45 minutes, actually. Humor and laughter has helped me keep a positive, optimistic outlook even through sadness and pain. Laughter makes me feel lighter and, during the busy grant season when things can get a bit overwhelming, humor helps me relax and recharge; it relieves my stress which, in turn, improves my focus so I actually accomplish more. I love the laughter break!!

Laughter is also good for your health. Scientific evidence has shown that humor and laughter help people breathe easier and it massages the heart and other vital organs. It may also increase the release of disease-fighting cells in the immune system. Like the effects of exercise, laughter quickens the pulse and stimulates the cardiovascular system. Laughter triggers the release of endorphins promoting an overall sense of well-being and, in some instances, temporary relief from pain. In addition, humor can alleviate negative emotions -it’s hard to feel angry, sad, or anxious when you’re laughing.

Start now to bring more laughter into your life. According to Laughter is the Best Medicine (helpguide.org), here are some things that you can do right now to incorporate humor and laughter into your life.

  1. Smiling is the beginning of laughter. When you look at someone or see something even mildly pleasing, practice smiling.
  2. Count your blessings. Make a list of the good things in your life. Keep a gratitude journal that allows you to focus on the positive. Negative thoughts are barriers to humor and laughter.
  3. When you hear laughter, move toward it. Sometimes humor and laughter are private, a shared joke among a small group, but more often it is not. People are happy to share something funny because it gives them an opportunity to laugh again and feed off the humor you find in it. When you hear laughter, seek it out.
  4. Spend time with fun, playful people. These are people who laugh easily – both at themselves and life’s absurdities – and who routinely find the humor in everyday events. Their playful point of view and laughter are infectious.

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Would you like more tips from the Grant Coach on staying sane and happy in the grant world?  Become a member of GrantGoddess.com!

Published by Creative Resources & Research http://grantgoddess.com