Category Archives: grants

Ten Summer Grant Writing Chores

Here are just ten of the scores of things you might want to use your summer months to accomplish. Since summer tends to be a bit of a lull in the grant writing year, here are a few things I try to accomplish to make the best possible use of the time:

Now is the time to clean off that desk – Yes, get the shredder and the recycle bin and plow through those stacks of grant narrative revisions you don’t need, those research documents you need to file away for next year, and those bazillion dog-eared post its stuck to everything.
Clean out your email In-Box – You may be pushing the memory limits on your mail provider anyway and let’s face it, you only need so many forwarded emails in there with PowerPoint presentations of waterfalls, kittens, and guys falling off stuff.
Clean out your e-files like your documents file which I can imagine has tons (digital tons) of loose documents that you made up in a hurry and then didn’t have time to file away in their proper location, or maybe there wasn’t even a file folder created!
Send out thank you/wish you a great summer cards and/or email to all your clients, previous clients, and anyone who might be a future client. Give them a heads up of any upcoming grant opportunities you’re aware of.
Write some blog posts and queue them up to post automatically for the rest of the summer, one less thing to think about for the summer months if you take a little time to do it.
Review your client list and note their priorities for the coming year then use the list to match their needs to potential grant opportunities. There may be some prep that can be done with them or you may be able to lock in a contract for writing in advance.
Visit local agencies and organizations you don’t have relationships to meet people face to face. Just call and if you can get an appointment, you’re in. Do a little research on them and bring them a few examples of grants they might be interested in. Bring your marketing material and don’t forget your business card and your smile!
Participate in training opportunities and networking events to expand your network.
Fine tune your online presence. Are you using social media to your advantage? Are you positioned as an expert in grant writing online? It might be time to freshen up your web site.
Review the results of the past year. Review readers’ comments and if you don’t have copies, contact your clients to see if they have them and just forgot to send them along. If you had some unsuccessful proposals, see if the grants that were funded have been posted by the funding agency and read them.

Now’s the time to refresh, reorganize, recharge, and renew, there’s a long winter of grant writing ahead of us all so a smart grant writer will use the slower summer months wisely!

Good Grant Writing Blurs the Lines between Fact and Fiction

On Sunday I attended an elegant house-warming and BBQ in the wine country with a friend. During the party, I had an interesting conversation with a patent attorney.

We started our conversation with the customary pleasantries and the standard introductory question between guys, “So what do you do?” Rightly or wrongly, it’s how guys break the ice until we retire when we ask things like, “What’s your handicap? Or who did your hip replacement?” But I digress.

We – the lawyer and I – talked about styles of writing in both of our professions. I drew from our discussion that writing a patent application is not unlike applying for a grant. This man’s assessment of grant writing is that the two kinds of writing are quite similar.

I explained that grant writing is a mixture of writing about factual information and fictional writing (kind of Orwell-style futuristic fiction). Grant writing describes a future state to be created with grant funds.

He explained to me that this is similar to what he must produce when writing a patent application. In addition to the technical aspects of the patent, he must describe the future benefits and functions of this yet-to-be produced widget, a future state based on the present facts.

Grant writers must be skillful in describing the future state. My advice to aspiring grant writers about how to achieve this unique style of writing, which would, perhaps, similarly edify aspiring patent attorneys, is this;

1) Spend time with your client to adequately understand the future state desired,

Your imagination may produce sparkling fictional narrative, but if your client seeks a rocket to Mars and you write a grant sending him to Venus, you’ll have written an unachievable or undesired program.

2) Write about this future state in a positive, can-do manner, with sufficient detail to make it a believable narrative,

Good fiction delivers the reader into a created world where they willingly suspend disbelief and buy in to the feasibility of the program design. Your grant narrative must deliver the program design in a way that the reader never stops nodding in agreement.

3) Ground your optimistic description of the future state on the facts at hand.

The best fiction is grounded in facts that blur the lines between what’s real and what’s possible. The moment you force your reader to stop and ask themselves whether you’re proposing something plausible, you’re sunk.

My conversation with the attorney made me curious about how similar the writing styles actually are, or whether he was being over-generous in his assessment. I’ll conduct a search with Google this week to see if I can find a patent application to read. I suspect that if the style and level of difficulty are similar that, based the extravagance of his new vacation home, the main difference is to be found in our invoice for services.

Positive Thinking in a Changing Grant World

One of the key attributes our clients seek in a grant writer is a positive attitude. Agencies and managers who seek grants customarily do so out of a desire to expand their programs. They willingly take on more work to positively impact more clients and to spread the influence of their services. About 99% of the people I’ve written grants for are optimistic, mission-driven, and highly dedicated.

These economic times are challenging many people to remain positive in the face of cutbacks, loss of personnel, and reduced budgets. Not everyone can remain positive in the face of change; yet, the only constant in today’s grant and non-profit world is change.

We’re being impacted by forces beyond our control, so do as Poet Laureate Maya Angelou advised, “…if you can’t change it, change your attitude.”

Grant writers must be prepared for change and embrace it with a positive attitude. Here are five ways to be positive when in the midst of change:

Validate the positive people you work with.
Encourage positive statements when you hear them.
Stay out of drama whenever possible.
Self-monitor your own language and avoid joining negative conversations.
Smile…don’t react or respond to negativity, turn it around.

The new economic reality requires grant writers to be flexible and adaptable to change. Staying positive throughout change is vital to a successful grant writing career.

When times are tough, Grant writers need to remember that you have strong skill sets and talents that may be marketable across a variety of industries. Only grant writers who have the ability to embrace change positively will thrive over time.

Clients seek to work with positive, adaptable grant writers who can move and flow with the constantly changing business realities of the grant world. If you are a skilled and talented person who thinks positively while adapting your skills and talents to any situation, you’ll do well as a grant writer!

Even a Grant Writer Needs a Break!

I am enjoying my coffee and my Al Stewart station on Pandora, it’s a nice little interlude in the day. This blog is about the importance of taking breaks since that’s what is on my mind at the moment.

If I were diagnosed as a type, I’d be in the “Type A” category. Taking a break is a hard thing to do sometimes as the clutter of the unfinished work and looming deadlines up in my mind. For me, paying too much attention to those piles can become stifling, even paralyzing.

The piles and the pending can become tyrannical haunts that invade my time away from work when I should be relaxing. They can fly darkly through my dreams and interrupt my activities.

A freelance grant writer lives with uncertainty. There is uncertainty about where the next
client is, whether a grant will be funded, when a client will send that overdue
check I desperately need to deposit.

In good times, it’s easier for me to take a break because I’m not so worried about business. In these troubled economic times, my breaks are less carefree. I remind myself that much of what happens in business is beyond my control. I am responsible to do what is sensible, professional, and reasonable.

These days I take shorter breaks like sipping my coffee, or trekking out on my daily walk. Each day as I walk, I remind myself to look upward at the sky, to breathe deeply of the fresh air, and to appreciate my ability and opportunity to walk about freely.

Relaxing on a break requires me to clear away the clutter of the job (and sometimes the news). Perhaps it is surprising that the sidewalk outside my office is not strewn each afternoon with discarded papers, bills, and phone messages.

Other posts you may enjoy:
Is Grant Writing Keeping You Up at Night?
Writers Must Know Their Limits

Published by Creative Resources & Research http://grantgoddess.com

Is Grant Writing Keeping You Up at Night?

The deadline is coming, it’s less than 36 hours away. Your narrative is coming along, but you aren’t confident about it yet. You haven’t received all of the signature pages and letters of support from the client and grant partners. Forget about the budget narrative, you haven’t even gone there yet. You’re worried and tired so your anxiety level is peaking.

Veteran grant writers know these feelings well. There are times when a grant comes together so smoothly it feels effortless. Then, there are the grants that feel as though they will never come together. Tough grants cause high anxiety that grows over the period of development as the pieces of the proposal seem to defy gravity or force of will.

A veteran grant writer has fewer of these experiences than a novice. Through experience we learn to sidestep some potential problems. But much of what goes into a grant proposal such as signature pages, letters of commitment, MOU’s, budget figures come from people and/or organizations outside of the grant writer’s control. Depending on others can be problematic for lots of reasons: People are busy; People are flawed; People forget things; People lose things; People do not always read emails from others who ask them to do things.

When the anxiety of an approaching deadline strikes, it’s wise to take some concrete steps to place the responsibility where it belongs and refocus on what you can directly impact.

1. Carry out a campaign of direct, polite, yet redundant, communication to unresponsive people using a variety of media (phone calls, emails, text messages, Skype phone calls, etc) and personal visits if needed.

2. Stick to your checklist and complete all the items you have control over.

3. Document your efforts to collect missing information.

4. Keep a folder of all emails related to the project, a folder of all memos, and a folder of all documents developed.

A grant writer is a ring master as well as the main performer in the proposal development circus. Striking a good balance between the two roles is important if you’re going to get any sleep.

Related Posts:
Time Management Tips for Grant Writers
Good Grant Writers are like Wedding Planners
Stress Relief through Laughter

Photo Credit – Nara Vieira da Silva Osga

Published by Creative Resources & Research http://grantgoddess.com

Top Ten Reasons Why Your Grant Wasn’t Funded: Part I

There are lots of possible reasons why a grant isn’t funded. Obvious ones are things like missing the deadline (I want no scuses Lucy), the funder ran out of money (recessions hit everyone), the dog ate your application (bad dog), etc. There are also subtle reasons and here are ten I’ve taken from my experience scoring grants and reviewing reader comments.

1. Your grant was reviewed by somebody from another state who has a grudge against your state. (Personally, I would never fund anything for Hawaii, they’re blessed with 360 degrees of beaches and 365 days of sun, what else do they need? Joking, joking, stop throwing coconuts.)

2. Your grant was reviewed by someone with a strong bias in favor of a particular methodology – and you didn’t use it in your program design. (In the old days you could get caught in the old Apple-PC debate!)

3. Your grant was reviewed by someone unfamiliar with the field you’re writing for – and you did not explain your program adequately for them to understand it. (The project director for agriculture in northern Iowa might be called in to read early childhood education grants.)

4. Your grant was the last to be reviewed by a frustrated triad of fractious – and unemployed – PhD’s competing to prove they’re qualified to serve on your dissertation committee. (Mail order PhD’s are particularly fractious and tend to stuff their computer bags with continental breakfast snails and Splenda® packets)

5. Your grant lacked the detail necessary to tie all the parts together – things like numbering the tables, figures, and graphics then providing a table for these elements. (Or you used too much of all of these things and did not explain your program in enough detail in narrative.)

Five more later…

Posts like this one:
Ten Quick and Easy Ways to Make Any Grant Application Better
Getting Past the What to the How

Published by Creative Resources & Research http://grantgoddess.com

The Ten Best Things about Being a Grant Writer

1. Being paid to write.

2. Finding money to fund energy and ideas.

3. Helping other people achieve their dreams.

4. Supporting worthwhile causes.

5. Competition.

6. Ability to work anywhere, literally.

7. The broad range of topics to write about.

8. Working with a variety of people, in a variety of locations, across a variety of agencies.

9. Working with highly motivated people on a mission.

10. Calling a client to tell them their grant was funded!

I heard a great example given last week in a meeting. The speaker told us all to write our name with our dominant hand, simple, easy. Now, he told us, write your name with your other hand. Hard isn’t it? I had to agree, my scribbled name attested to it.

He said to us that working where you are gifted is like writing with your dominant hand, it’s easier and it flows out of you. But trying to work outside your gifts will make your life feel like you’re writing with your other hand. It’s harder and less productive; it just doesn’t feel right.

Maybe the example hit home even more strongly for me since I am a writer, but it resonated for me. Grant writing feels like writing with my right hand, that’s probably the best thing about being a grant writer for me.
Related Posts:
Relax – Tell Your Story
Are You the Bear or the Salmon?

The Ten Best Things about Being a Grant Writer

1. Being paid to write.

2. Finding money to fund energy and ideas.

3. Helping other people achieve their dreams.

4. Supporting worthwhile causes.

5. Competition.

6. Ability to work anywhere, literally.

7. The broad range of topics to write about.

8. Working with a variety of people, in a variety of locations, across a variety of agencies.

9. Working with highly motivated people on a mission.

10. Calling a client to tell them their grant was funded!

Published by Creative Resources & Research http://grantgoddess.com

Eleven Ways to Earn Valentines as a Grant Writer

Grant Writers are either hero or goat depending on the outcome of our latest application. It is a fact of the profession that our best efforts to write a perfect grant are not always rewarded. Failure is not appreciated by clients and it can strain relationships. Around Valentines, you may be wondering “where’s the love?”

Here are ten ways to avoid excessive rejection and/or make lemonade from the lemons of grant rejection.

Limit disappointing grant rejections by:

1. Being clear up-front with each client about the competitive nature of the grant business.

2. Making no guarantees and have a frank discussion about the risky nature of submitting grant proposals.

3. Charging an ethical price for writing. (fair to you as well as your client)

4. Carefully work with the client on selecting what you will and won’t write so you are not inflating your client’s expectations falsely in terms of a) your ability in a specific field; b) the likelihood of receiving funding.

5. Involving the client in the writing process including approval of the final narrative it is submitted.

Making DELICIOUS Lemonade by:

1. Offering a free rewrite policy like Creative Resources & Research does.

2. Reviewing the readers’ comments with your client.

3. Assisting your client with planning processes to resubmit.

4. Identifying additional sources of funding that the grant could be re-tooled for and submitted to.

5. Assisting your client with a protest if warranted.

6. Writing a brief, objective summary of why the grant was rejected and send it to the client (if you know why). They can use this with their supervisors and Board members. It may help diminish the impression that you just did a crummy job of grant writing.

Grant rejection can erode the affection of your clients. If you’re in the business for any length of time you’re going to lose a competition every now and then straining even a good relationship with a client. This is a fact of life as a grant writing consultant so do your best to avoid writing unlikely proposals and when you do miss one, spend the time with your client to review, plan and rewrite whenever possible. This way you’ll build a partnership with your client that will stand the test of occasional grant rejection, and perhaps you’ll get some flowers and candy on Valentines Day.

Photo Credit : D. Sharon Pruitt

Eleven Ways to Earn Valentines as a Grant Writer

Here are ten ways to avoid excessive rejection and/or make lemonade from the lemons of grant rejection.

Limit disappointing grant rejections by:

1. Being clear up-front with each client about the competitive nature of the grant business.

2. Making no guarantees and have a frank discussion about the risky nature of submitting grant proposals.

3. Charging an ethical price for writing. (fair to you as well as your client)

5. Involving the client in the writing process including approval of the final narrative it is submitted.

Making DELICIOUS Lemonade by:

1. Offering a free rewrite policy like Creative Resources & Research does.

2. Reviewing the readers’ comments with your client.

3. Assisting your client with planning processes to resubmit.

4. Identifying additional sources of funding that the grant could be re-tooled for and submitted to.

5. Assisting your client with a protest if warranted.

Photo Credit : D. Sharon Pruitt

Published by Creative Resources & Research http://grantgoddess.com

The Grant Goddess Speaks

Grant writing wisdom from experience and success

Category Archives: grants

Ten Summer Grant Writing Chores

Good Grant Writing Blurs the Lines between Fact and Fiction

Positive Thinking in a Changing Grant World

Even a Grant Writer Needs a Break!

Is Grant Writing Keeping You Up at Night?

Top Ten Reasons Why Your Grant Wasn’t Funded: Part I

The Ten Best Things about Being a Grant Writer

The Ten Best Things about Being a Grant Writer

Eleven Ways to Earn Valentines as a Grant Writer

Eleven Ways to Earn Valentines as a Grant Writer